New Employee Forms and Information
Welcome to U.S. Bank. This page describes what you need to do on or before your first day of work to ensure a smooth transition. It also explains other important action steps to take within your first 30 days.
Complete Form I-9
Form I-9 is a U.S. government form used to verify the identity and employment authorization of people who are hired to work in the United States. New or rehired employees must complete Section 1 of Form I-9 and present identification and work authorization documents to their employers. Section 1 of the form I-9 is included in our onboarding package through the U.S. Bank Employment Center.
U.S. Bank also participates in the federal government’s E-Verify program. This is a web-based system that compares I-9 information with Department of Homeland Security (DHS) and Social Security Administration records to confirm employment eligibility.
- On your first day of work, present original, unexpired documents to your manager or HR business partner (HRBP) to enable U.S. Bank to complete Section 2 of your Form I-9. See page 9 of this sample Form I-9 for a list of acceptable documents.
Important: You may present one document from List A OR a combination of documents from Lists B and C. Because U.S. Bank participates in the federal government’s E-Verify program, if you choose to present a document from List B, it must contain a photograph.
- In many cases, your manager or HR Representative willreview your document(s) and complete Section 2.In some cases, the person who completes your fingerprinting may do this. If you’re not in the same location as your manager or an HRBP, you can ask any U.S. Bank manager or HR representative to complete Section 2. If you need help finding someone to complete Section 2, call HRConnection at 800.806.7009 and follow the Human Resources and Recruitment prompts.
- Section 2 must be completed by the end of your fourth day of work. If you don’t present acceptable documents within this timeframe, you will be sent home to retrieve them and placed on an unpaid leave of absence until you present the documents, or your employment may be terminated.
- U.S. Bank is required to retain photocopies of certain Section 2 identification documents. The person who completes Section 2 of your Form I-9 is responsible for uploading these documents to U.S. Bank Employment Center.
Before your first day of work, review and complete other applicable forms.
If you live or work in one of states or cities listed below, please click the applicable link to review important forms and information. If you need to complete one or more forms, print them out, complete them and bring them to your first day of work. You may return the form(s) to the facilitator of your New Employee Orientation session or your manager.
On your first day of work, update your personal information in our HR Self Service system
To ensure you’ll begin receiving your pay correctly, log in to HR Self Service as soon as you receive your intranet ID and password from your manager.
- Under Personal Information > Personal Information Summary: Verify or update the personal data shown.
- Under Payroll and Compensation > Direct Deposit: Update your banking information to ensure you receive your pay in a timely manner.
- Payroll and Compensation > W-4 Tax Information: Review your federal and, if applicable, state withholding information. Most withholding rules default to a single/0 status unless you elect otherwise. This directly affects the amount of taxes we withhold from your pay as well as your year-end W-2.
Call HRConnection at 800.806.7009 and follow the Human Resources and Recruitment prompts.